SRDC has developed a number of policies that direct the grant process, as well as, the Board’s decisions in regard to individual applications. In order for a grant application to be successful, all criteria must be met.
Download 2010 SRDC Funding Application Form (updated April 2010)
SRDC now requires that all materials to be presented at a SRDC Board of Directors meeting must be forwarded to SRDC at least one week in advance. This includes all new applications for funding as well as Progress and Final Reports.
Applications for funding must include Resolutions of Support from three or more municipal corporations partnering in support of the project – either financially or in principal.
A $50.00 non-refundable application fee must accompany all applications. New applications will not be considered until this fee has been received.
Upon approval, the proponent must provide SRDC with a cheque for an amount equal to the approved grant. This initiation fee serves as proof that the proponent possesses the funds necessary to match the grant. SRDC will then issue a cheque in the same amount and forward it to the proponent as soon as possible. If the Initiation Fee has not been received within six months of the SRDC approval date, the SRDC Board reserves the right to withdraw grant approval.
A two percent administration fee will be deducted from all SRDC Progress and Final Payments.
Proponents may request partial payment of the approved grant prior to the conclusion of their project. In doing so, they must submit a “Progress Report” along with copies appropriate "paid" receipts and other supporting documentation. All forms of "proof of payment" must be presented in the same order as the corresponding expense category appears in teh appliction budget.
Based on a review of a Progress Report and the approval of the SRDC Board of Directors, funding may be released to a project prior to its completion.
SRDC retains a 20 percent hold-back fee from all Progress Payments. These funds are withheld until a Final Report on the related project has been submitted, reviewed and accepted by the SRDC Board of Directors.
SRDC will not release the approved grant or remaining portions of an approved grant until the Final Report has been received and reviewed by the Board with all questions answered to its satisfaction. Copies of all appropriate receipts and supporting documentation must be included.
SRDC will match the approved grant or 50 percent of the actual project costs – whichever is less.
SRDC grants involving projects with capital costs will match the approved grant or one-third of actual project costs - whichever is less.
If a project has not been completed and/or a final report not submitted to SRDC within the time period presented in the application, the SRDC Board of Directors reserves the right to withdraw approval of outstanding grant monies. SRDC must provide the applicant three months written notice before withdrawing those funds.
SRDC follows current provincial government rates for mileage and meals and has imposed a cap on accommodations of $120.00 per night. These expenditures must be supported by the appropriate receipts.
Mileage rates and meal per diems for those traveling in areas north of the 53rd parallel are adjusted higher than they are for travel in the southern regions of the province.
Current mileage rates are as follows:
40.0 cents per kilometer for travel south of the 53rd parallel;
44.4 cents per kilometer for travel north of the 53rd parallel.
Meal per diems are as follows:
$33.60 daily for areas covered by remoteness;
Including $7.35 for breakfast; $9.35 lunch; $16.90 supper.
$31.40 daily for all other areas;
Including $6.85 for breakfast; $8.85 lunch; $15.70 supper.
These rates and per diems may be amended in April, 2010.
Many of the applications submitted to SRDC include discretionary expenditures within their project budgets. Discretionary expenditures are deemed to be any “added” costs meant to enhance the outcome of a project but are not essential for the project to take place. These may include a broad range of items.
SRDC may approve grant applications that include a variety of discretionary expenditures as long as each item is proven to be a “new” cost that relates directly to the project in question. Consideration may be given for a wide range of promotional printed materials and/or advertising costs with approval at the Board’s discretion.
Application budgets containing costs for “advertising and promotion” must specifically describe what those costs entail.
When applications for funding include an advertising componet, be it radio, television or print media, SRDC may request a draft of the ad copy to ensure that its focus is "regional."
SRDC may not approve costs associated with “prize money” or other “give a-ways.” Clothing used as uniforms by project participants may also be disallowed.
In order for the Board to consider the approval of any discretionary expenditure, applicants must justify their inclusion in the budget and how these expenditures are key to the success of the project.
The decision to fund specific discretionary expenditures is at the discretion of the Board which may in part, be influenced by the Board’s view of the overall merit of the project.
SRDC will accept municipal corporations from outside the region as partners in a project that is applying for funding. Those municipal corporations must provide SRDC with a copy of a letter to their respective RDC which explains their involvement in a project that is centered primarily within the southwestern region of Manitoba.
SRDC makes every effort to secure the information included on all grant applications that have been submitted for its consideration. Copies of new applications are circulated among the Board of Directors with the understanding that all information provided remain in their close confidence.
Successful applications, the related project and its proponents are listed on the SRDC website for promotional purposes. In no way is any personal information disclosed.
Information relating to approved projects will include the type of project and title, the amount of the approved grant, the amount SRDC has paid to date, the status of the project, along with the names of partnering municipal corporations.
Information relating to a declined application will be further limited to only include the type of project and title, and the fact that the application had been declined by SRDC.
A SRDC Policy Document is currently under development. It will include a comprehensive listing of all current policies including those related to SRDC structure, board of directors, staff, and the funding program. While still a work in progress, the Policy Document will be posted on this site upon its completion.
You will find this information at Project List